Privacy policy

This privacy policy (together with our Terms of Use at www.seven.co.uk/terms-of-use) sets out how Seven Publishing Group Ltd (“we” or “us”) collects, uses and protects any personal information that you give us on this website (for our overall privacy policy see Privacy Policy). 

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy policy. We may change this policy from time to time by updating this page. You should check this frequently to ensure that you are happy with any changes. Where significant changes are made we will contact you if we have a legal basis to. This policy is effective from 01/05/2018.

What We Collect

We may collect and process the following information about you either via the ‘Contact Us’ webform or via email:

• Name and job title
• Contact information including email address
• Demographic information such as your role

What we do with it

We use the data we collect in the following ways:

• To answer any enquiries you send us through our ‘Contact Us’ webform.
• To fulfil our legitimate interests as a business.
• To provide a service requested by you.
• To fulfil a contractual obligation.
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use at www.seven.co.uk/terms-of-use or terms and conditions of supply and other agreements; or to protect the rights, property, or safety of us, our clients, or others.

We process data under the lawful basis of consent, legitimate interests and our contractual obligations.

Any legitimate interests pursued by us, or third parties we use, are as follows:

• It is necessary for us to process the data to fulfil a request by yourself even if made to a third party.
• We feel it would be beneficial to you and that you would expect to hear about certain services we offer.
• You would reasonably expect such processing to take place.

Third Parties and Transfers

We may need to disclose your personal information to third parties in order to provide a service to you or fulfil an obligation. You will be specifically warned of this beforehand, usually next to the form obtaining you data.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Security

We are committed to ensuring that your information is secure and we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you online.

Retention

Your data will only be stored as long as it is necessary to carry out the task for which it was gathered [to service your request from our ‘contact us’ form] or as long as our legal and legitimate interests require. It will then be securely deleted. Our standard retention period is 3 months.

Transfers to Third Countries

We currently do not process any personal data in countries outside of the EAA and we would only do so in the future if they are on the EU Commission’s list of countries or territories providing adequate protection for the rights and freedoms of data subjects in connection with the processing of their personal data or the 3rd party company has proven their compliance with GDPR. This notice will be updated to reflect any changes.

Your rights as a Data Subject

Under the GDPR you have the following rights:

• The right to be informed
• The right of access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to withdraw consent
• The right to object

If you wish to exercise any of these rights, please contact us. You will not be required to pay a fee to access your personal data, or to exercise any of the other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We are required to respond to all requests within one month. Occasionally it may take us longer than a month to respond if your request is particularly complex or you have made repeated requests. In this case, we will notify you that we have received your request and keep you updated.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the opportunity to deal with your concerns before you approach the ICO, so please contact us in the first instance.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to the consultant DPO, Simon Ghent or the Privacy Coordinator, Patrick Fenton at privacy@seven.co.uk.

For the purpose of the Data Protection Regulations the data controller is Seven Publishing Group Limited, FORA Building, 9 Dallington Street, Clerkenwell, EC1V 0LN.

Please contact either our vDPO, Simon Ghent at privacy@seven.co.uk with any queries or to exercise your right to disclose, erase, migrate or update your data as a data subject.

Seven Privacy Policy – All Data Processing

If you are a client of Seven and require Seven’s overall policy around all data processing you can request a copy by emailing privacy@Seven.co.uk. 

If you are a member of staff you can access our policy towards staff data processing here: www.intranet-seven.co.uk/Privacy_Policy